Summary
The Business Development Coordinator is responsible for a wide variety of duties from identify, develop, and secure new business opportunities by generating leads in sales, maintaining client relationships, and coordinating promotional actives.
Core Competencies
- Customer Focus
- Communication
- Energy & Stress
- Team Work
- Quality Orientation
- Problem Solving
- Accountability and Dependability
- Ethics and Integrity
Primary Duties and Responsibilities:
- Coordinate RFQ and RFP full life cycle including the production of proposal response(s) and documentation
- Manage the production of quotations, bid responses and proposals;
- Improving the market position of the Company and helping it in every way to attain the desired financial growth;
- Draft and review a variety of contracts including client agreements, vendor contracts, and partnership agreements
- Maintain a centralized contract management system for tracking contract status, renewal dates, and key terms
- Manage contract changes and modifications, including amendments, extensions, and terminations
- Conduct market research and analysis to maintain sales pipeline;
- Assess operational issues in regard to competitiveness, staying current in terms of building maintenance trends and innovations;
- Stay up to date with external and internal developments in the environment for identifying new market segments;
- Carry out feasibility studies/business plans for product or service improvement;
- Participate in marketing campaigns for current and new services including cold-calling;
- Participate in the production of brochures and other print materials as well as electronic materials to market the Company’s services;
- Update and manage COI’s for client requests and WCB clearance letters for RFP cycles and contracts;
- Demonstrate knowledge of, and promote, the Company’s, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior;
- Participate in developing a process to gather continuous feedback from clients;
- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations;
- Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; and
- Order and maintain inventory for all promotional products
- Participate in planning and attending internal and external events such as Golf Tournaments, BOMA luncheons, BOMA TNP, Customer Appreciation, etc.
- Participate in Bee-Clean social media committee
- Design and distribute Quarterly Newsletter
- Creation and design of PowerPoint presentations
- Other duties as assigned by Senior Management
Requirements
- High school diploma, or an acceptable combination of education and experience.
- Able to write correspondence, including memos, letters, etc.
- General mathematical skills.
- Ability to apply understanding to carry out instructions in written, verbal, or diagram form.
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
- Proficiency in contract management software and knowledge in Microsoft Office products, including Excel, Word, and PowerPoint.
- Ability to manage multiple contracts and projects simultaneously.
- Able to maintain filing systems and basic databases.
- Excellent analytical and problem-solving skills.
- Superior telephone manners and strong interpersonal skills.
- Proficient English and ability to write and communicate with all levels of the organization and its executive team.
- Strong customer service orientation.
Working Conditions
- Ability to attend and conduct presentations.
- Able to occasionally lift items as heavy as 50 lbs.
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.